QuotationsHub
Procurement & supply chain platform

From request
to fulfilled contract.

Send one RFQ to every supplier, receive quotes on a shared catalogue, compare them with VAT and totals calculated one way, then award a contract and track it to delivery and inspection — in Arabic and English, priced in SAR.

Start free trialSee pricing

14 days free · No card required · Suppliers never pay

rfq / line items

RFQ-2041 · Packaging & print

Closes in 4 days

Draft
01A4 offset paper, 80gsm120ream
02Corrugated box 40×30×2540ctn
03Pallet wrap film, clear8roll
04Vinyl banner, matte500m
05Ink cartridge set, CMYK24box
06Sticker label 50×30mm1,000pcs
6 line itemsNormalised UOM

Request for quotation

01 / 04

The outcome

What actually changes for a procurement team

01

Sourcing cycles measured in days

One RFQ goes to every supplier at once, with a closing date, reminders and a single reply channel — instead of a week of email threads.

02

Prices you can defend

Every quote lands on the same catalogue, the same unit of measure and the same VAT treatment, so the comparison holds up in front of finance and audit.

03

Control that survives the award

Awarding writes the contract, its line items and its owners, then tracks delivery, evidence, inspection and rating to closure.

The flow

01

Build the RFQ

Pick from the standard catalogue or add custom items with quantities and UOM.

02

Invite suppliers

Each supplier gets a scoped magic link and verifies with a one-time code.

03

Compare quotes

Normalised units, lowest price markers, VAT and totals side by side.

04

Award and fulfil

The contract is created on award and tracked to inspection and closure.

Platform

Everything a sourcing cycle needs, without the spreadsheets

Zero-login supplier portal

Suppliers open a signed magic link, verify by one-time code, and price the RFQ. No accounts to create, no passwords to reset, no chasing over email.

  • One link per supplier, scoped to one RFQ
  • One-time code verification before pricing
  • Submitted bids lock and stay auditable
suppliers / responses

Invitations · RFQ-2041

05 / 06 replies
A

Supplier A

6 items priced

Responded
B

Supplier B

6 items priced

Responded
C

Supplier C

6 items priced

Responded
D

Supplier D

6 items priced

Responded
E

Supplier E

6 items priced

Responded
F

Supplier F

Awaiting reply

Pending

Side-by-side evaluation

Every quote is normalised to the same unit of measure, with the lowest unit price marked, VAT at 15% on its own line and totals inclusive of VAT.

  • Lowest unit price marked automatically
  • VAT and totals calculated one way, everywhere
  • Comparison exported as a bilingual PDF
comparison / matrix
Supplier A
Supplier B
Supplier C
Unit price
12.40
11.85
13.10
Subtotal
18,600
17,775
19,650
VAT 15%
2,790
2,666
2,948
Total inc. VAT
21,390
20,441
22,598
Lead time
7 d
10 d
9 d
Validity
14 d
21 d
30 d
Best price · Supplier BNormalised UOM

Award through fulfilment

Awarding creates the contract and its line items, then tracks the stages through delivery, photo evidence, inspection, rating and closure.

  • Contract built from the winning quote, not retyped
  • Photo evidence and inspection on every delivery
  • Supplier rating recorded against future sourcing
contracts / stages

CT-2041-B · Supplier B

Active
1Award
2Contract
3Delivery
4Inspection
5Closure
BuyerContracting party
Contract no.CT-2041-B
ValueSAR 20,441
Start date12 Aug
OwnerProcurement
SupplierAwarded party
Delivery due22 Aug
Line items6
Shipments2
StatusInspection

Standardised taxonomy

A five-tier sector catalogue — sector, category, sub-category, product, line item — so a request means the same thing to every buyer, supplier and report.

Bilingual records and PDFs

English and Arabic across the workspace and in generated comparison and award documents, priced in SAR with 15% VAT shown separately.

Enforced in the database

Tenant isolation, row-level policies, hashed portal tokens, mandatory MFA for admins and a full audit trail behind every action.

Clarifications in one thread

Supplier questions, buyer answers and revisions stay attached to the RFQ instead of scattering across inboxes.

Document management

Specifications, certificates, quotes and contract evidence are stored privately against the record they belong to.

Supplier CRM and performance

Approved supplier directory with CR and VAT details, sector coverage, award history and delivery ratings from past contracts.

Who it's for

Procurement teams

Run more sourcing cycles without adding headcount, and keep every request in a format the next buyer can pick up.

Finance and audit

One VAT treatment, one total, one trail from request to award to contract — with the PDFs to prove it.

Suppliers

No account, no fee, no portal training. Open the link, price the items, submit — and see the award decision.

Questions?
We've got answers.

Do suppliers need an account?+

No. They receive a signed link scoped to one RFQ and verify with a one-time code sent to their email.

How is VAT handled?+

VAT is a setting, currently 15%, shown as its own line on every comparison, contract and PDF.

Can quotes be compared across different units?+

Yes. Every quote is normalised to a shared unit of measure before the matrix marks the lowest unit price.

What happens after an award?+

A contract is created automatically with the winning line items, then tracked through delivery, inspection, rating and closure.

How is our data kept separate from other companies?+

Every record carries its organisation, and the database itself enforces the boundary through row-level policies — not the interface. Admins must use multi-factor authentication and every action is written to an audit log.

What does it cost?+

A 14-day Starter trial, Growth from SAR 1,499 per month, and Enterprise priced on request. Suppliers are never charged.

Can we load our own catalogue?+

Yes. Sector taxonomies can be imported as a full five-tier tree from Excel or CSV, and buyers can still add custom line items inside any RFQ.

Does it work in Arabic?+

Fully. Interface, notifications and generated documents are bilingual, with right-to-left layout throughout — not a translated afterthought.

Start your next sourcing cycle

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QuotationsHub

Procurement and supply chain, from request for quotation through contract fulfilment.

Platform

  • RFQs
  • Supplier portal
  • Comparison
  • Contracts

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Kingdom of Saudi Arabia